Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Virtual & Washington, DC | February 26-28, 2023. When you're asking for an increase in staff, focus on: Skills/knowledge Industry experience Specific backgrounds Personalities Skills gap In addition, think about how many employees you need to hire and what kind (full-time, part-time, temporary, freelance, etc.). The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. But your situation is different, of course. Explain how the lack of manpower is preventing you from accomplishing your goals. Consult with the appropriate professionals before taking any legal action. What are the consequences of not hiring help? Dont forget to include the intangible costs associated with things like rework, errors and decreased employee satisfaction, along with the fixed costs.. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Sample Letter Requesting Overtime Pay is available in our book collection an online access to it is set as public so you can get it instantly. The plan outlined new product development ideas which we believed would help make the firm more competitive. Ariane Laird is CEO & Founder of ConnectsUs HR, a company that provides tools & resources to quickly set up a Human Resources department. Use of International Standard ISO 10993 1 Biological But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. You might also include in this methodology what could happen if the company is unable to hire qualified additional staff. I dont necessary need 4 technical professionals, I just need to take some of the distractions off of them. Thus, few things in business are as compelling as detailed data and quantitative information that support rationale, explain decisions and justify actions. That said, I am very familiar with the challenges you are facing. Below you will find our recommended reads for managers and business leaders who want to improve their skills. var temp_style = document.createElement('style');
The customer service manager says that orders are taking as long as four days to ship out, which will only get worse if we don't act now. In terms of the current temp, focus on their skills/value they are adding and how it will benefit the company long term. Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? Its best to plead your case when your company has the money and when you can identify where to save alternative dollars and spend; or when your team recently had huge accomplishments, Ask yourself if its best to broach this topic during budget planning, the beginning or the end of the fiscal year; be smart about it and base it on your own company structure, Always schedule an in-person, one-on-one meeting with the decision makers; avoid getting ignored or shot down by email, phone. Great question and one that others can probably relate to. 1. Website Terms of Use Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. Copyright 2015-2018 All rights reserved. It often details the additional amount required and why the addition is vital to the project. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. A face to face interview is conducted with the hiringmanager to present his business case. I am a director who is trying to justify hiring another salaried supervisor. In either case, downsizing can increase the companys perceived value.Failed Evaluation Some managers fail to critically evaluate their needs and the type of help required.Outsourcing Some companies overextend the number/types of services they offer which leads to the elimination of products/services or outsourcing certain activities. Stuff is falling through the cracks. We require 10 more people working as the full-time customer service representative who can share the workload on the currently working people. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Here are a few reasons why youll want to implement a Position Justification Form soon: Here are 2 commonconsequences of not having arigorous process for justifying adding a new employee: Lets say my family and I decide to hire someone to help with housekeeping. }
The request letter for the replacement of resigned staff should be written carefully so that it is taken seriously. List the job title and rank of each new position requested. [/ezcol_1half_end]. Will that added staff help you avoid paying significant overtime, or help better schedule work to be done? For each one of the components of your needs assessment, describe the sources for your information and how you used that information. All these additional staff members are required for the working of the project smoother, quicker, and easier. Is the quality of work decreasing because of the quantity of work being handled? View the latest on-site and remote opportunities. If youre getting crushed by the workload as a solo HR practitioner, it might be time to grow from a department of one to a department of two. Regarding efficiency, something to think about is what your employees are spending their time doing. Real Advice from Real Bosses. Do you have specific skills gaps that need to be addressed? But as she defined the positions responsibilities, she determined it was necessary to hire an HR generalist who could oversee recruiting and open enrollment so she would be freed up to handle all negotiating and strategic planning. The conclusion of your proposal for additional staff should indicate the timeline, based on when you receive approval, because you can't usually pinpoint the exact date when you can actually bring people on board. I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. HR department staffing decisions should be analyzed based on risks and rewards to determine which activities should be handled in-house and which ones can be outsourced, says Paul Young, SHRM-SCP, HR manager for the American Association of Endodontists in Chicago. Still, she had to do her due diligence and create a proper job description prior to hiring a well-rounded HR generalist. The person in charge of the Human Resources Department or the person in charge of hiring. i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! Then, I was given some advice from a trusted colleague, who told me to take matters into my own hands. else if(currentUrl.indexOf("/about-shrm/pages/shrm-mena.aspx") > -1) {
This letter is being written to you because a need for additional staff members has been identified. If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. The ABC Company Human Resource Manager, [insert name], submits this proposal, dated [insert date] to justify the addition of five additional staff across two departments: Corporate Sales and Accounting. Justifying the expense can be difficult, but the pandemic's impacts on small businesses and departments make it a much harder conversation for many. After all, their team was very busy and they could really use some more people. Building a solid business case can get you the help you need. How much faster will you be able to get to market? In the next column, detail the work: 2600 requests per month @ 4 . How can you justify an increase in staff? 3. Nor do these numbers includethe hidden costs associated with training the new employee, since there will be a temporary drop in efficiency. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload, Request Letter to Boss for Vacation Leave, Request Letter to Judge for Leniency in Sentence, Application for Loss of College Identity Card, Disciplinary Action Notification for Unprofessional Conduct, Car Booking Cancellation Letter to Company, Apology Letter for not Joining the Company, Letter Apologizing for Unable to Join the Company, Leniency Letter To Judge Before Sentencing, Application Letter Samples for College Admission, 30-Day Friendly Eviction Notice to Landlord. U S Department of Labor Office of Workers Compensation. Use clear headings, concise wording and focused answers to ensure that your manager can quickly identify what is being requested and why. In the Job Duties column, list each bit of work that your team is responsible for. Team ConnectsUs If youre told no the first time, ask why and listen carefully to the answer, he advises. This is the process used to conclude that the organization or department needs additional staff. Companies wont typically go for that, thats why they hired a temp. Please log in as a SHRM member. Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. Do the gaps frequently change? Houston, TX Interested in more Celarity webinars? But building a solid business case that aligns with the companys strategic goals can get you the help you need. Sample Business Cases to Justify Hiring Additional Staff. That was the equivalent offull-time work for 16 people. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. When you outline your plan, include how these things positively impact customers, employees, and business. We also need about 2-3 officials for data analysis and one associate for the project analysis. We all want happy and healthy employees.Get them on their feet! I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. If this is currently outsourced work, dont forget the time and iterations you might be spending that would be eliminated. How many times have you seen a colleagueask for more resources? In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Who will the staffer report to, and what specific work will be performed? Thanks for the comment. 1. Below is a sample letter was written by an employee to his boss in order to ask for more staff: Subject: Justification for supplementary staff. Privacy, 2006-2023, ConnectsUs HRand/or its affiliates, 1965 4th Avenue West Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Some proposals may require additional sections, such as Project Evaluation and Communication Strategy, but a human resources planning proposal may not need more than the basic four. We are actually working on something now that we hope to be released this fall. SHRM Employment Law & Compliance Conference, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, Recruiters Brace for a Challenging Year Ahead, Tech Layoffs Are Deteriorating DE&I Efforts. Is it taking longer to recruit, hire and onboard new employees? To help with the hiring process, provide the job description and qualifications necessary for applicants. On the next line, add your manager's official title. }
How can you explain and justify the improvement in quality? In short, focus on the long term need for the role. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload Dear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Mental Health Portal I hope these help! Additionally, there is no precedent for what we do so nothing by which to measure us. Avoid guessing when it comes to requesting additional staff. Keep it simple, Herrmann says. Personnel: Provide employee(s) (including names for each identified position) of the applicant/recipient organization, including in-kind costs for those positions whose work is tied to the grant project. Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. 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